GOSH Charity Change in Grants Management System FAQs

Our current GMS system, Symplectic Grant Tracker, will be discontinued at the end of 2026. To ensure we can continue to deliver our funding schemes and support of existing grants we are transferring to a new system F1 Solutions OmniStar.

OmniStar was selected as our new GMS following a full objective procurement process and was evaluated alongside several other options. We found it performed the strongest overall and was the system that best met our requirements including compliance with GDPR measures and other key operational needs.

We will be running both systems in parallel for a period of time, and will be launching in phases to minimise disruption as much as possible. The new system will be live for new applications from June 2026. User accounts and organisations will be migrated as part of the initial launch to enable new applications to the Charity from June onwards. Active and Historical grants will be migrated in launch 2 anticipated in late summer/early Autumn.

Grant tracker will be formally discontinued and will no longer be accessible after 31 December 2026.

No action is required at this stage, if you already have an account on our current system your account will be migrated across to the new system. When we launch new funding calls, we will provide any guidance or information including steps you may need to take if any actions are needed to use the new system.

If you already had an account with Grant tracker, you will not need a new login to access the system but will need to reset your password to be able to log in. If you did not already have an account, please do register a new account on the system. If you are unsure, please contact our grants team (GrantEnquiries@GMS.gosh.org) to check, this will help us prevent duplicate accounts.

Yes. Data for any current or previously held grants will be migrated to our new system. Records of unsuccessful grant applications will be migrated for up to the past three years. However, records of grants started but not submitted will not be available in the new system.

Funding rounds will generally remain on the system on which they were launched, and there are no plans to transition currently open rounds between systems. Programme Grants will be the last funding scheme we run on Grant Tracker.

• Programme Grants 2026: The 2026 round of the Programme Grants will be on Grant Tracker system, with no transition between systems planned until the grants are awarded.
• National Research Project Grants 2026-2027: This will be the first funding call to be managed entirely through the new OmniStar system from June 2026, with no transition between systems.
• Everyday Impact Fund: This will be the second funding call to be launched on the OmniStar system and is expected to launch in Autumn 2026, with no transition between systems.
• Other future funding calls: Following the finalisation of outcomes for the Programme Grants, all future calls will be launched on OmniStar.

The grants inbox has moved as part of this GMS change and the old inbox is no longer being actively monitored. Please send all new queries or any further questions to GrantEnquiries@GMS.gosh.org.

Yes. Support will be available, including:

• Updated applicant guidance docs as part of the funding call documentation released when launching a call
• Auto demos within the system
• Charity Programme Managers and the Operations team running the given scheme will be on hand to provide support or answer any questions

We don’t anticipate any specific disruption to grant applications or reporting during this transition, though this does not mean it will not happen. We will be doing everything we can to minimise any disruption and are working with both systems to ensure a smooth changeover and will communicate any important updates. If you do experience any issues, please reach out to GrantEnquiries@GMS.gosh.org.